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HOW IT WORKS

"Track1099 is an excellent example of where we were able to plug in a tool to greatly reduce the time our team takes to deliver on IRS-related solutions."
Leslie Jorgensen
President, Supporting Strategies

If you've discovered a mistake, you may easily fix your forms.

See our Corrections video.


Who May Correct, Which Years and Cost


Q: I did not use Track1099 to e-file my original 1099s, W-2s, 1042-S or Obamacare (ACA) forms. Can I file corrections on Track1099?

A: Unfortunately not. We had to have e-filed the originals to the IRS. Please try us next year for e-file.


Q: Can I correct a previous year's form?

A: Yes, if you e-filed your previous year's forms using Track1099, you may file e-corrections using the process below.


Q: How much does it cost?

A: If you e-filed the originals with us, there is no charge for filing an e-correction.


Fixing 1099, W-2 or 1042-S Recipients (scroll down for ACA)


Q: I have to change or delete a Recipient's form. The forms have not yet been e-filed to the IRS. How do I do this?

A: If you change a Recipient's form before it is sent to the IRS,then it is not an official correction, merely an update.

  1. Click on the appropriate year in the All Payers navigation bar near the top of your browser window.

  2. In the All Payers table, click on the Payer's name.

  3. Then, click on the Recipient's name.

  4. You may delete a Recipient before they are e-filed with the IRS, in which case their info is not sent. Use Delete on the right side.

    • Or, make the fix and click Save at the bottom.

    • If you used e-delivery for your Recipient's form, we'll automatically resend the email with the new info. If you did not, you'll need to print and mail the updated form to the Recipient.


Q: My Recipient forms have already been e-filed to the IRS using Track1099. How do I correct or delete these forms?

A: You cannot delete a recipient that's already been sent, but making Recipient e-Corrections is easy:

  1. Click on the appropriate year in the All Payers navigation bar at the top of the page.

  2. In the All Payers table, click on the Payer's name.

  3. Click on the Recipient's name.

  4. Make your changes.

    • The IRS cares about Name, TIN, TIN Type, and Box changes.

    • You may also change emails and addresses, but the IRS does not care about those.

    • Zeros are accepted in the payments box, effectively voiding the form.

  5. Click "Save Changes" button at the bottom.

  6. Track1099 will automatically detect any change that requires an official correction and send it to the IRS.

    • The Forms Summary table will show "Corrected, Scheduled", then "Corrected, Sent" and finally, "Corrected, Accepted" once the IRS has accepted the correction.

    • If you used e-delivery for your Recipient's form, we'll automatically resend the email with the correction. If you did not, you'll need to print and mail the corrected form to the Recipient.


Fixing 1099 Payers


Q: I need to fix 1099 Payer information after they've been e-filed. How do I do that?

A: The IRS does not accept 1099 Payer electronic corrections, only paper corrections. Please see the IRS General 1099 instructions.

To fix 1099 Payer's information after e-file, send a letter with the following information to the IRS:

  • Name and address of Payer

  • Type of error (include the incorrect Payer name/TIN that was reported)

  • Tax year

  • Correct payer TIN

  • Transmitter Control Code (please email us at support@track1099.com for our TCC)

  • Number of Recipients

  • Filing method: electronic, if you e-filed with us.

  • A note if federal income tax was withheld

  • Mail to: Internal Revenue Service, 230 Murall Drive, Mail Stop 4360 Kearneysville, WV 25430


Fixing W-2 Employer Name and EIN


Q: My W-2 Employer name and/or EIN is wrong and my W-2s have already been submitted. How do I fix them?

A: If no Recipient forms have been sent to the IRS or SSA, you may login, click on the small pencil icon next to the Payer's name and correct the name or EIN at the top of the Payer info page.

If Recipient forms of any sort have already been sent, the Payer name and EIN will greyed out in the top part of the Payer form. To correct Employer name and EIN for W-2s only, click on the small pencil icon next to the Payer's name, then scroll down to the orange W-2 bar. In the W-2-specific section, you may change the W-2 Employer Name and EIN. Click Save at the bottom. We will automatically schedule an Employer correction to the SSA that evening if the EIN was changed. The SSA does not care about Payer name corrections. This change will not correct 1099 or ACA Payer info. See our other sections for those cases.


Fixing Obamacare (ACA) 1094 or 1095-C Payers or Recipients


Q: Where do I find out why I have Rejected or Accepted with Errors next to my Recipients?

A: Please look in your email. We sent you a message that specifically tells you the reason for the errors. See the bottom of that email for details.


Q: What does "Accepted with Errors - 1095-C TIN Validation Failed" mean and how do I correct it?

A: The Recipient's 1095-C first/last name and Taxpayer Identification Number (TIN) combination does not match what the IRS has on file. It may match what you have in your records, but does not match what the IRS has. Middle initials do not matter.

To fix, enter the correct info and click Save. We will automatically resend to the IRS. If you believe you have correct info and cannot fix, we suggest you have a current W-4 or W-9 on file in the case the IRS has an issue.


Q: What does 1094-C "Rejected submission - TIN Validation Failed for ALE Member's EIN" mean and how do I fix it?

A: This means your Payer name and EIN do not match. Please use the Payer legal name, not the DBA.

To fix, login, click on the small pencil icon next to your Payer's name, then on the purple ACA button at the bottom. On the top of the 1094-C, change either the Payer name or EIN. Click Save at the bottom. We will automatically resubmit your 1094-C and 1095-Cs.


Q: What does 1094-C "Accepted with Errors - TIN Validation Failed for ALE Group Member" mean and how do I fix it?

A: This means your Part IV Other ALE Members Payer name and EIN do not match. Please use the Group Member's legal name, not the DBA.

Login, click on the pencil icon next to the Payer's name, the purple ACA bar at the bottom, scroll down, fix Part IV and Save. We will automatically resubmit your 1094-C.


Q: When are ACA corrections due?

A: The IRS has not set a firm due date for ACA corrections. They have said to submit them in a "timely" manner.